What information do we ask you to provide?
The personal information we seek in the application form is used to help us assess your suitability for the roles for which you are applying and to manage the recruitment process. The information includes:
- Your name, address and contact information – which we need to make contact with you in relation to your application.
- Details of any previous qualifications – which help us assess whether you have qualifications relevant to the role for which you are applying.
- Details of your previous work experience – which give us an idea of your relevant experience.
- Details of your language skills.
- Whether you have the right to work lawfully in the country where the position is situated – as this is a legal requirement any employer must satisfy.
What happens to your application form and supporting data once you submit it?
The application form and the personal information you have included will initially be held on a CRM database that is stored on a secure cloud server system operated by a third party vendor, currently Avature. The application will then be assessed by the hiring team supported by automated tools that help us give you an answer sooner on how the position’s requirements match your skills. Certain personal data of applicants considered potentially suitable, will be transferred to a secure assessment platform operated by Interviewed, (the rest remaining on the original CRM database for the time being) and those candidates will be invited to participate in a series of on-line tests to assess relevant skills. The results of those tests using an automated system will be sent to the hiring team and successful applicants will be sent a job offer. The personal data of applicants who accept a job offer will be transferred to our secure, cloud-based Workday database.
Transfer of data outside Europe
Each of the servers on which your personal data is stored is located in Europe. However Talent Acquisition (“TA”) managers, team leaders, members of Voxpro powered by TELUS International’s sourcing, recruiting, hiring, HR and legal teams who participate in or supervise the recruitment process will have access to the servers and some of these personnel, are themselves based outside Europe. Therefore once you submit your application form, your personal information may be transferred outside the European Economic Area (“EEA”), even if you are applying for a European position. Further, your information will be made available to other companies in the TELUS International group with open positions for which you have applied. We not only seek your consent to this transfer, but we also have in place a Data Transfer Agreement, (based on so-called EU model clauses), between each of our European companies and their affiliates outside of the EEA. The Agreement provides for any data transferred outside the EEA to TELUS International’s non-EU affiliates to be processed in compliance with EU data protection rules.
Your rights in relation to Your Information
You have the right to access, correct, erase or restrict our processing of the personal data you have submitted to us. If you want to exercise these rights, or have any questions relating to the processing of your personal information, you can contact our Data Protection Officer, who is:
Name: Daiann Irigoyen
In addition, you have the right to contact the data protection authority in your country if you consider that Voxpro powered by TELUS International has infringed your privacy rights.
The various databases on which your data is stored have security features built into them and our vendors who supply the relevant software regularly test these and have data recovery systems in place in the unlikely event of a crash. Vendor personnel are not given access to your personal data. Only authorised personnel within the hiring, sourcing, recruiting, HR or legal teams within the Voxpro powered by TELUS International group, (including TA managers and TA team leaders) can access the system. Their entry to the system is through individually-issued passwords and we have in place audit logs, encryption, intrusion detection software, anti-virus or malware protection and system integrity tools to further protect your data. Further information about the security features of our recruitment process can be obtained by emailing TI.Privacy.Office@telusinternational.com
The personal data of all candidates will remain in the system through the remainder of the current year and next year in the original CRM and Interviewed assessment platform and stored on our Workday databases as described above. To the extent it is relevant to the candidate’s employment, the data will be stored and processed for the purposes of their future employment with Voxpro powered by TELUS International. The personal data of unsuccessful candidates will be retained for a period of up to one year after they made their application and thereafter, unless required for Voxpro powered by TELUS International’s legitimate purposes (for example in the case of litigation with the candidate), or by law, the data will be deleted.
If having read this notice you consent to our processing your personal data in the manner set out above, please click on the accept button below. Even having done so, you may withdraw your consent at any time by contacting TI.Privacy.Office@Telusinternational.com. If you opt to do that, we will cease to process your application and the application including your personal data will be deleted from our databases.